Inventory includes the raw materials, work-in-process, and finished goods that a company has on hand for its own production processes or for sale to customers. Inventory is considered an asset, so the bookkeeper must always utilize a valid method for assigning costs to inventory in order to record it as an asset.
The valuation of inventory is not a small, insignificant task, because the accounting method used to create a valuation has a direct bearing on the amount of expense charged to the cost of goods sold in an accounting period, and therefore on the amount of taxable income. The basic formula for determining the cost of goods sold in an accounting period is:
Beginning inventory + Purchases - Ending inventory = Cost of goods sold
Therefore, the cost of goods sold is largely based on the cost assigned to ending inventory, which brings us back to the accounting method used to calculate value. There are multipeinventory costing methods, which include:
- Specific identification method. Under this method, you separately track the cost of each item in inventory, and charge the specific cost of an item to the cost of goods sold when you sell the specific item to which that cost has been assigned. This approach requires a massive amount of data tracking, so it is only usable for very high-cost, unique items, such as automobiles or works of art. It is not a viable method in most other situations.
When you buy inventory from suppliers, the price tends to change over time, so you end up with a group of the same item in stock, but with some units costing more than others. As you sell items from stock, you have to decide on a policy of whether to charge items to the cost of goods sold that were presumably bought first, or bought last, or based on an average of the costs of all items in stock. Your choice of method will result in using either the first in first out method (FIFO), the last in first out method (LIFO), or the weighted average method. The following bullet points explain each concept:
- First in, first out method. With the FIFO method, it is assumed that items bought first are also used or sold first, which also means that the items still in stock are more recently purchased ones. This approach closely matches the actual movement of inventory in most companies. In periods of rising prices (which is most of the time in most economies), assuming that the earliest units bought are the first ones used also means that the least expensive units are charged to the cost of goods sold first. This means that the cost of goods sold tends to be lower, which leads to a higher amount of operating income, and more income taxes paid. Also, it means that there tend to be fewer inventory layers than under the LIFO method (see next), since you will continually use up the oldest layers.
- Last in, first out method. Under the LIFO method, it is assumed that items bought later are sold first, which also means that the items still in stock are the older ones. This policy does not follow the natural flow of inventory in most companies. In periods of rising prices, assuming that the last units bought are the first ones used also means that the cost of goods sold tends to be higher, which therefore leads to a lower amount of operating earnings, and fewer income taxes paid. There tend to be more inventory layers than under the FIFO method, since the oldest layers may not be flushed out for years.
- Weighted average method. Under the weighted average method, there is only one inventory layer, since the cost of any new inventory purchases are rolled into the cost of any existing inventory to derive a new weighted average cost, which in turn is adjusted again as more inventory is purchased.
Both the FIFO and LIFO methods require the use of inventory layers, under which you have a separate cost for each cluster of inventory items that were purchased at a specific price. This requires a considerable amount of tracking in a database, so both methods work best if inventory is tracked in a computer system.